Grant Administrator I - School of International & Public Affairs

Provide programmatic support to the Center for the Administration of Justice (CAJ).
Responsible for administrative research process of the CAJ.
Including, but not limited to, preaward & post-award administration activities of grants and contracts awarded to the University.
Works closely with the Office of Research and Economic Development (ORED) in managing the pre-award and post-award administration of grants; reviews for grant compliance and approvals and manages all related required processes for the Center for the Administration of Justice (CAJ).
Advises Principal Investigators (PI) on the most effective ways to achieve and effective quality proposal and coordinates a timely submission process, ensuring appropriate approvals.
Provides compliance/oversight by monitoring budgets and spending.
Reviews grant guidelines, assists PI in gathering required documentation for submission, and ensures error free submission.
Coordinates proposal submission processes among various contributors including the PI, ORED, and CAJ.
Assists Principal Investigators in the development of external funding opportunities, preparation of grant budget, budget modification and transfers.
Reviews sponsor guidelines to ensure proposals have strict adherence.
Works with assigned programs, maintains schedule of grantee reporting deadlines, and ensures compliance.
Reviews financial reports of expenditures incurred under a federally funded grant to ensure that they are in compliance, well substantiated, and error free.
Creates regular budget reports for PI and provides budget analyses and forecasts for PI to ensure accurate program planning and execution of project deliverables.
Assists with the preparation of project budgets, no cost extensions, continuation proposals, and all matters related to the operating budget as needed.
Reviews and processes invoices for payment to domestic and international partners and consultants.
Interprets and implements procedures as they apply to assigned areas of responsibility.
Provides recommendations on changes regarding policy/procedures as necessary.
Collects data and prepares reports related to CAJ proposals and awards as directed by the PI.
Prepares and submits changes in budget allocation transactions in the system for all for the CAJ grants.
Serves as the merchant account's contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third-party system (software, gateway, etc.
) that processes, transmits, and/or stores cardholder information.
Serves as a university card user for departmental transactions.
Handles cash/gift card transactions on a daily basis.
Adheres to University credit card policies and procedures.
Provides programmatic support to CAJ; travels to Latin American countries to train employees in purchasing, accounting and travel regulation requirements for the State of Florida and all grants.
Reconciles bank accounts, transfers funds to local accounts and monitors fringe benefits for local employees; Translates invoices, statements and backup materials into Spanish/English for approval by the State Auditor.
Minimum Qualifications Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience ; OR an equivalent combination of relevant education and/or experience.
Desired Qualifications Bilingual (Spanish/English): written and verbal competence to translate documents and to communicate with a Hispanic population.
Previous experience working with grants.
Ability to travel nationally and internationally.
Job Category Administrative Advertised Salary $50,000 - $55,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements Criminal Background Check Other Information Ability to work flexible hours as needed.
Ability to travel nationally and internationally.
How To Apply Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system.
It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process.
In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process.
It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.
Attached documents should be in Microsoft Word or PDF format.
All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.