Student Services Specialist, New Student Center

The Specialist performs a wide variety of secretarial duties and provides administrative support to the New Student Center, including the New Student Center Director, Advisement & Career Services Director, and Recruitment Director.
Functions as an office manager, supervising a moderate size part-time staff.
Duties & Responsibilities Responds to inquiries and requests involving some use of independent judgment to fit situation or facts with established guidelines serving as informational resource staff to provide relevant departmental information to the general public Handles confidential information Gathers and summarizes information in order to produce reports Performs a variety of clerical services including typing correspondence and filing records, and establishes and maintains an office filing system Answers telephone, screens callers, relays messages, and greets visitors Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics Opens, sorts, and screens mail and prepares outgoing mail Accesses, inputs and retrieves information from computer Monitors inventory of supplies and fills out orders as needed Performs a variety of administrative tasks including scheduling and maintaining calendar, scheduling and coordinating meetings Maintains attendance and payroll records and corresponding filing systems for full-time and part-time employees Plans, assigns, and supervises front desk staff Processes time sheets and attendance reports Assists in budget process by maintaining spreadsheets, monitoring budget, and compiling information for budget requests Processes request for personnel action (RPA) for employees Performs other duties as assigned Minimum Requirements Associates of Arts degree in related field from two-year College; or Technical School from a regionally accredited institution and three (3) years of experience in a responsible fast-paced office environment including supervisory experience; or equivalent combination of experience and education All educational degrees must be from a regionally accredited institution Knowledge and understanding of College organization, goals and objectives, and policies and procedures Proficiency in Microsoft Office and database software applications, and office equipment; such as, photocopier, printer, fax machine, and calculator Knowledge of office practices and procedures Knowledge of the principles of office management, practices, procedures, equipment and operational requirements of the department to which assigned Knowledge of college policy, procedure, state rules and statutes Ability to write routine reports and correspondence Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form Ability to work with user communities of diverse backgrounds and skill levels Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff Preferences Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy.
In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.
Additional Requirements The final candidate is to successfully complete a background screening and reference check process.